San Diego Community College District
Instructional Services
Enrollment Management System (EMS)
Frequently Asked Questions
What is EMS?
EMS is an Enrollment Management System. It combines the approved curriculum from CurricUNET and the class schedule data from the Student System (ISIS) and presents them in spreadsheet format. Thus, it becomes a tool for analysis and planning.
What is the correct web address for EMS?
The correct URL is https://ems.sdccd.edu/ems/
How do I get a username and password?
Have your dean contact Jeff Mills in District Instructional Services.
My username and password is not working.
Contact Jeff Mills in District Instructional Services. He can be reached at (619) 388-6717.
Iím new to the EMS and need additional training and resources. Where do I start?
Weíve setup a support web site at http://instsrv.sdccd.edu/EMS/index.html. Here you will find Quick Reference Guides, User Guides, Training videos, and answers to Frequently Asked Questions.
How frequently is EMS updated?
The simple answer is every day. That is, scheduling data from ISIS is extracted and imported into the EMS each morning. The curriculum data from CurricUNET is imported approximately once a semester. The taxonomies are also updated approximately once a semester.
What should I do if I find information that is incorrect?
First, let your Schedule Preparer and Dean know. If they are unable to resolve the error then contact Jeff Mills in District Instructional Services. He can be reached at (619) 388-6717 or by email.
What if I have a problem with the EMS or need a feature that isnít present?
We've added an EMS Error Reporting and Improvement Requests form as another way to communicate your experiences and feedback regarding the EMS. It can be found at the bottom of the menu options on the Home Page.
Which version of Excel do I need to view the reports?
The required minimum standard will be at least Excel 2007. Excel 2007 and 2010 will both work similarly, but some of the menu items may be setup differently. (i.e. Recacluate data with F9 in all versions, or Formulas -> Calculate Now in 2010.)
I have to use the same filters over and over. How can I simplify this process so it isn't so repetitive?
The easiest solution is to create a macro. If you have tasks in Microsoft Excel that you do repeatedly, you can record a macro to automate those tasks. A macro is an action or a set of actions that you can run as many times as you want. When you create a macro, you are recording your mouse clicks and keystrokes. After you create a macro, you can edit it to make minor changes to the way it works. Go to our online tutorial here to learn how to create a macro in EMS Sections Reports.